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Privacy Policy

Chiasma is committed to safeguarding the personal information of members, volunteers, industry contact and sponsors. Our Privacy Policy below sets out how we manage privacy as an organisation. 

This Privacy Policy applies to all Regional Centers and National operations of Chiasma Inc.

Collection of Personal Information

Chiasma NZ may collect personal information from users when they register for events, sign up for newsletters, or submit inquiries through the website. The types of personal information collected may include:

  • Name
  • Email address
  • Phone number
  • Academic or professional information
  • Browsing behavior data

Chiasma NZ may also collect information through cookies or similar technologies. Additionally, Chiasma NZ reserves the right to take photos of attendees at events. If you do not wish to be photographed, please inform an Events Team Member.

Chiasma NZ may supplement the information provided directly by users with publicly available information to better understand students, alumni and industry professionals needs and improve program delivery.

Why We Collect Personal Information

Chiasma NZ collects personal information to:

  • Facilitate event registration and participation
  • Provide updates about events, programs, and initiatives
  • Send newsletters and other communications
  • Analyze website usage and improve our services
  • Develop new offerings tailored to the needs of students, industry members, and alumni
  • Coordinate programs such as mentorship initiatives
  • Providing relevant data to universities or other institutions for funding or evaluation purposes

Who Will Receive the Information

Personal information collected by Chiasma NZ may be shared with:

  • Trusted partners, service providers, or volunteers who assist in delivering services
  • Internal teams responsible for managing communications, events, and analytics
  • Marketing teams for creating promotional materials, including event photos

Chiasma NZ ensures all recipients comply with applicable privacy laws and safeguard personal information appropriately.

Providing Information:

Providing personal information to Chiasma NZ is generally voluntary. However, some information may be necessary to:

  • Complete event registrations
  • Receive newsletters or updates
  • Access specific services or features

If required information is not provided, you may:

  • Be unable to register for events or participate fully
  • Miss out on communications or updates from Chiasma NZ
  • Experience limited functionality on our website

Use of Personal Information

Chiasma NZ will only use personal information for the purposes for which it was collected, including:

  • Providing event updates
  • Sending newsletters
  • Analyzing website usage
  • Developing new offerings that may interest students, industry members, or alumni
  • Coordinating programs such as mentorship initiatives
  • Providing data to universities or other institutions for funding or program evaluation purposes

Photos taken at events may be used in marketing materials, including but not limited to the website, newsletters, posters, or social media posts. If you do not wish for photos of you to be included, please advise the team at the event.

Disclosure of Personal Information

Chiasma NZ may disclose personal information to its trusted partners, service providers, or volunteers who assist in delivering services. Chiasma NZ will ensure that these parties comply with applicable privacy laws and safeguard personal information appropriately. Additionally, Chiasma NZ may disclose personal information:

  • If required by law
  • To protect the rights, property, or safety of Chiasma NZ, its members, or others

Data Storage and Transfer

Chiasma NZ may store personal information in data centres located outside of New Zealand through trusted service providers, including but not limited to Brevo, Humanitix, and Google Workspace. These service providers may transfer or store data in countries where their servers are located, including jurisdictions outside of New Zealand.

Chiasma NZ will take reasonable care to ensure that personal information stored or processed in overseas data centres is handled in accordance with New Zealand privacy laws and is protected by appropriate security measures. This includes taking necessary steps to prevent unauthorized access or misuse.

Security of Personal Information

Chiasma NZ will take reasonable measures to protect personal information from unauthorized access, disclosure, or misuse. Personal information will be stored securely, and encryption or other security technologies will be used where appropriate. Volunteers will also be trained on privacy and security best practices.

User Rights and Choices

Users have the right to:

  • Access their personal information
  • Correct any inaccuracies
  • Request deletion of their personal information

Users may also request to unsubscribe from Chiasma NZ’s communications at any time. To exercise these rights, users can contact Chiasma NZ at [email protected]. Additionally, users may disable cookies in their browsers, though this may limit some website features.

Changes to this Privacy Policy

Chiasma NZ may update this Privacy Policy periodically to reflect changes in practices or legal requirements. Users will be notified of any material changes through a website notice or email. Reviewing this Privacy Policy periodically is encouraged to stay informed about Chiasma NZ’s privacy practices.

Contact Us

If you have any questions or concerns about this Privacy Policy or Chiasma NZ’s privacy practices, please contact us at [email protected].

Last updated: December 31, 2024.